PROCUREMENT ASSISTANT

European Union Capacity Building Mission in Somalia

LM014 PROCUREMENT ASSISTANT

(1 position)

 

Duty Station: Mogadishu

Availability: As soon as possible

Post category: Assistant level

Group classification: 2

Monthly Salary scale:$ 797 for 1 year experience up to $ 1.307 for 35 years

 

Reporting Line

The Procurement Assistant will report to the Chief of Procurement Unit or his/her substitute.

 

Main Tasks

  • Advise the Requesting Units during the pre-tendering phase, including market surveys and preparation of the justification documents;
  • Prepare tender dossiers, mainly below 20,000 EUR, but also above 20,000 EUR when required;
  • Perform the duties of Secretary as part of formal Procurement Evaluation Committees, including the drafting in English of the relevant documentation as detailed in the PRAG annexes;
  • Advise the Project Managers during the implementation of contracts;
  • Notify to tenderers the launch and award of procurement procedures;
  • Arrange award and signature of contracts;
  • Maintain good order in the Procurement Section Archives and take care of their preservation;
  • Keep track, register and archive all documentation generated at all stages of the Procurement process and of the contract implementation;
  • Performs and carries any other tasks and duties required or requested by her/his line manager.

 

Specific assignments:

  • Advise Project Managers on Procurement Rules and Procedures relevant to their minor purchases, in order to ensure compliance with procurement and mission best practice, regulations and policies;
  • Act as the Chairperson/Secretary of evaluations of tenders and ensure the compliance of the evaluation with the procurement requirements;
  • Preparation and drafting of all procurement documentation related to minor purchases (including Requests for Quotation, Negotiation Reports and Purchase Orders amongst the others).

 

Essential Qualification and Experience:

  • Successful completion of secondary school attested by a diploma.
  • and After having fulfilled the education requirements, a minimum of 2 years of relevant professional experience.

 Essential Knowledge, Skills and Abilities:

  • Good understanding of the local market;
  • Strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities;
  • Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels;
  • Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Good writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
  • Good communication and analytical skills in both written and spoken English and Somali language;
  • Honesty and integrity;
  • Excellent administration and organisational skills;
  • Works methodically, accurately and with attention to details as well as to tight deadlines;
  • Used to work on a multitude of activities at the same time and with limited supervision;
  • Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;
  • Ability to work independently and harmoniously with colleagues and as part of a team;
  • Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
  • Must be able to express ideas and concepts clearly and concisely in written and oral form.

 

Desirable Qualifications and Experience

  • A professional qualification in Law, Public Administration, Business Administration, Procurement/Purchasing & Supply management, Finance, Accounting or equivalent would be an asset;
  • Previous work experience with an international and/or government organisations would be an asset;
  • Good understanding of EU procurement procedures and regulations, with particular regard to the Financial Regulation and the Practical Guide for Procurement and Grants for the European External Action;
  • Good experience of using data for preparing reports;
  • A valid cat. “B” driving license or equivalent would be an asset.

 

Special Note

  • Mandatory requirement to pass security clearances and medical checks.

How To Apply

click the below link to apply online before 21 June 2019

https://www.eucap-som.eu/eucap-jobs/

To apply for this job email your details to jobs@mogajobs.com.

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