European Union Capacity Building Mission in Somalia


(1 position)


Duty Station: Mogadishu

Availability: As soon as possible

Post category: Assistant level

Group classification: 2

Monthly Salary scale:$ 797 for 1 year experience up to $ 1.307 for 35 years


Reporting Line

The Procurement Assistant will report to the Chief of Procurement Unit or his/her substitute.


Main Tasks

  • Advise the Requesting Units during the pre-tendering phase, including market surveys and preparation of the justification documents;
  • Prepare tender dossiers, mainly below 20,000 EUR, but also above 20,000 EUR when required;
  • Perform the duties of Secretary as part of formal Procurement Evaluation Committees, including the drafting in English of the relevant documentation as detailed in the PRAG annexes;
  • Advise the Project Managers during the implementation of contracts;
  • Notify to tenderers the launch and award of procurement procedures;
  • Arrange award and signature of contracts;
  • Maintain good order in the Procurement Section Archives and take care of their preservation;
  • Keep track, register and archive all documentation generated at all stages of the Procurement process and of the contract implementation;
  • Performs and carries any other tasks and duties required or requested by her/his line manager.


Specific assignments:

  • Advise Project Managers on Procurement Rules and Procedures relevant to their minor purchases, in order to ensure compliance with procurement and mission best practice, regulations and policies;
  • Act as the Chairperson/Secretary of evaluations of tenders and ensure the compliance of the evaluation with the procurement requirements;
  • Preparation and drafting of all procurement documentation related to minor purchases (including Requests for Quotation, Negotiation Reports and Purchase Orders amongst the others).


Essential Qualification and Experience:

  • Successful completion of secondary school attested by a diploma.
  • and After having fulfilled the education requirements, a minimum of 2 years of relevant professional experience.

 Essential Knowledge, Skills and Abilities:

  • Good understanding of the local market;
  • Strong sense of confidentiality and discretion in dealing with staff-related matters and/or financial issues;
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities;
  • Ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels;
  • Proven interpersonal skills and the ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Good writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
  • Good communication and analytical skills in both written and spoken English and Somali language;
  • Honesty and integrity;
  • Excellent administration and organisational skills;
  • Works methodically, accurately and with attention to details as well as to tight deadlines;
  • Used to work on a multitude of activities at the same time and with limited supervision;
  • Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;
  • Ability to work independently and harmoniously with colleagues and as part of a team;
  • Ability to work under stress and willingness to work long irregular hours and still deal helpfully and courteously with all contacts;
  • Must be able to express ideas and concepts clearly and concisely in written and oral form.


Desirable Qualifications and Experience

  • A professional qualification in Law, Public Administration, Business Administration, Procurement/Purchasing & Supply management, Finance, Accounting or equivalent would be an asset;
  • Previous work experience with an international and/or government organisations would be an asset;
  • Good understanding of EU procurement procedures and regulations, with particular regard to the Financial Regulation and the Practical Guide for Procurement and Grants for the European External Action;
  • Good experience of using data for preparing reports;
  • A valid cat. “B” driving license or equivalent would be an asset.


Special Note

  • Mandatory requirement to pass security clearances and medical checks.

How To Apply

click the below link to apply online before 21 June 2019

To apply for this job email your details to

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